Obtain Certified Birth & Death Records

Certified copies of recorded Ohio birth and Portage County death certificates are available for purchase at the Kent City Health Department. 

Health departments with vital statistic offices in Ohio can issue certified birth certificates for recorded births occurring in the State of Ohio from 1909 to the present day, and certified death certificates for recorded deaths in the county of death from 1909 to the present day. Forms of personal identification are not needed for requested birth records. 

 The Kent City Health Department is not authorized to issue or fax uncertified copies of birth or death certificates.

Public Request Online

For your convenience, you can process online requests for certified copies of Ohio birth records 1909-present, or Portage County Ohio death records 1909-present through an independent company that the Kent City Health Department partnered with to provide this service- VitalDirector by Permitium, LLC. It is a safe and secure way to supply information and make payment for birth or death certificates and you can check order status. Current delivery methods are by regular USPS First Class Mail or by in-person pick up. The record fee is $24.00 each, and if applicable a $1.00 mailing fee per transaction. Major credit/debit cards are accepted, including American Express, Discover, MasterCard and Visa. Additional service fees per transaction will also be charged by Permitium, LLC.

To place an order, click the link below:

Online Ordering- Birth or Death Certificates

Public Request By Mail 

Print, review and complete the Application for Certified Copies- Birth Record (PDF) or Application for Certified Copies- Death Record (PDF).  Mail: include a large, self-addressed stamped return envelope, to:
Kent City Health Department
Attn: Vital Statistics
201-G E. Erie St.
Kent, Ohio 44240

Requests received through the mail are processed with 1-3 business days.

Hours of Operation

Monday - Friday 
8:00 am until 4:00 pm
201 E. Erie Street 2nd Floor
Kent, OH 44240 

 Located in the Kent Central Gateway/PARTA Bus Terminal Building
 (West Entrance - Corner of E. Erie St. / S. Depeyster St.)

30 minute* parking for the Kent City Health Department is on the 4th level WEST SIDE of the Kent Central Gateway PARTA Building Parking Garage  ~ Enter from S. Depeyster St.  (*15 minutes free)

Funeral Homes

Original death certificates can filed in person, sent through the mail, or scanned and submitted electronically through our dedicated email address kentvitalstats@kent-ohio.org using this form: Request to E-File (PDF).

Certified copies can be ordered here: Online Ordering- Death Certificates

Orders can also be submitted in person or through the mail; please print and complete: Application for Certified Copies- Death Record (PDF).

Please call us at 330-678-8109 if you need additional instructions or information. 

Social Security Numbers on Death Certificates

Per Ohio Revised Code (ORC) 3705.23(5): For the first five years after a decedent’s death, a decedent’s social security number shall not be included on a certified copy of the decedent’s death certificate unless that information is specifically requested to be on the certified copy. Relationship restrictions apply and the acceptable proof is required; for details, view the Social Security Number Guidelines and Addendum Form (PDF), effective October 15, 2015.